MNPL- Internal Document Management Policy

Effective Date: 01.01.2023

1. Objective:

This policy aims to establish clear and transparent guidelines for document management within MNPL.

2. Management of Obsolete Documents:

Any documentation older than one year is considered obsolete unless stated otherwise. Obsolescence criteria may include the creation date, relevance of information it contains, or other factors specific to our company. Employees are required to comply with this policy.

3. Obsolescence Criteria:

Obsolescence criteria are established by management and may include creation date, relevance of information, and other factors specific to our company.

4. Communication to Employees:

All employees will be informed of this policy through regular training sessions. Understanding this policy is mandatory for all staff members.

5. Management of Archives:

Obsolete documents will be managed in accordance with procedures established by management. This may include secure document destruction or offline archiving.

6. Legal Considerations:

This policy is established taking into account local laws and regulations regarding document retention. MNPL is committed to complying with all legal obligations related to information management.

7. Security of Sensitive Information:

Even if a document is considered obsolete, if it contains sensitive information, it will continue to be protected according to our existing information security policies.

8. Non-Disclosure and Non-Compete Clause:

Any person who has received or had access to company documents is bound by the non-disclosure and non-compete clause. In the event of external use, the individual will be subject to legal action and a minimum damages amount of 10,000 CHF.

9. Periodic Review:

This policy will be periodically reviewed to ensure its relevance and adaptation to the company's needs. Any modifications will be communicated to employees proactively.

10. Acceptance of the Policy:

As a sign of acceptance and understanding of this policy, each employee is required to read and sign a declaration confirming compliance with these directives. If he refuses or does not sign this policy, the company will be obliged to terminate the collaboration.

11. Contact:

For any questions or concerns regarding this policy, please contact Djamel Thiam at compliance.support@ewalab.ch